Title: Third Friday Art Walk Coordinator

Classification: Part-time, Seasonal, 25 hrs. per week

Compensation: $18 per hour

Reports to: Community Building & Engagement Manager (CB&E Manager)

About the Role

As the Third Friday Art Walk Coordinator, you’ll be the driving force behind this vibrant monthly event, ensuring it runs smoothly and delivers an engaging, high-quality experience for attendees. Running from May to October, the Art Walk is more than just an event—it’s a celebration of creativity, culture, and community. You’ll manage event logistics, recruit and coordinate artists and vendors, and oversee day-of operations to bring each Art Walk to life.

Essential Duties & Responsibilities

Event Coordination & Engagement

1. Actively recruit and engage local artists, vendors, and performers to curate a diverse, high-quality lineup.
2. Review and approve applications to ensure alignment with event goals, quality standards, and community representation.
3. Assign and manage booth and performance spaces, ensuring proper setup and resource allocation.
4. Implement and execute monthly themes that shape vendor offerings, business engagement, and entertainment.
5. Coordinate immersive art experiences in EPIC Art Park, greenspaces, and empty lots, transforming them into dynamic spaces for dining, performances, and public art.
6. Organize at least two art activities or exhibitions per event to enhance the artistic experience.
7. Serve as the primary contact for 6th Street Storefronts, ensuring their participation and support during the event.
8. Engage with the Strawberry Hill Neighborhood to facilitate resident involvement and logistical coordination.

Logistics & Operations Planning

1. Oversee event setup, traffic flow, safety measures, and other logistics, ensuring seamless execution.
2. Coordinate with traffic control, waste management, and security providers, serving as the primary point of contact for adjustments or issues.
3. Implement contingency plans to address unforeseen challenges, including weather-related disruptions.
4. Organize and train event volunteers to ensure smooth operations and effective on-site support.
5. Apply strategic logistics and operational planning to ensure efficiency, fairness, and an optimal experience for all participants.

Administrative Tasks

1. Manage event-related communications, responding to inquiries from vendors, artists, and stakeholders.
2. Oversee the Third Friday Art Walk inbox, organizing forms and inquiries using Airtable and Squarespace.
3. Collect feedback by distributing post-event surveys and compiling data into reports for the CB&E Manager.

Physical Demands

The following physical demands are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

1. Work Environment: This role involves both indoor and outdoor work, with exposure to varying weather conditions during events.
2. Physical Activity: Regular movement, including walking, standing, bending, and lifting, is required. The role involves setting up and dismantling event materials such as tables, tents, and chairs.
3. Lifting & Carrying: Ability to lift and carry items up to 50 lbs., including event equipment and supplies.
4. Tool & Equipment Use: Safe handling of tools and equipment such as sound systems, tents, tables, and chairs.
5. Communication: Clear verbal and written communication is essential for coordinating with artists, vendors, community members, and volunteers.
6. Safety & Ergonomics: Adherence to safety protocols to ensure personal and team safety in outdoor and high-traffic event environments.

Qualifications & Requirements

1. Event Planning Experience – Prior experience coordinating events, festivals, markets, or community gatherings is strongly preferred.
2. Arts & Community Engagement – Passion for the arts and experience working with artists, vendors, or community organizations.
3. Strong Organizational Skills – Ability to manage multiple tasks, timelines, and stakeholders effectively.
4. Problem-Solving & Adaptability – Quick thinking and flexibility to troubleshoot event-day challenges and logistical issues.
5. Communication & Relationship Building – Strong interpersonal and written communication skills for engaging with artists, vendors, businesses, and the public.
6. Hands-On Approach – Comfortable with physical event setup, including lifting materials (up to 50 lbs.), setting up tents, and working outdoors in various weather conditions.
7. Technology & Administrative Skills – Familiarity with email communication, event management platforms (e.g., Airtable, Squarespace), and social media is a plus.
8. Leadership & Teamwork – Experience leading volunteers or working collaboratively with teams to ensure smooth event execution.

Who You Are

You’re a highly organized, creative problem-solver with a passion for community engagement and the arts. You thrive in fast-paced environments, love working with diverse groups of people, and have experience managing events from start to finish. If you’re excited about shaping a cultural experience that brings people together, this role is for you!

What We Offer

This is a seasonal, part-time position, but it comes with a number of valuable perks and opportunities:

1. Competitive Pay: Earn $18/hr for a dynamic and impactful role in arts and community engagement.
2. Flexible Work Environment: Enjoy a flexible workweek with in-person collaboration during the week and the option to work remotely on Fridays.
3. Personal Growth: Benefit from a highly supportive work environment where you can grow your skills in event management and community engagement through real-world experience and personalized feedback.
4. Networking and Community Impact: Connect with local artists, business owners, and community leaders in the arts and event industries, expanding your professional network in a vibrant and creative setting.
5. Collaborative Team Environment: Work alongside a passionate team to bring the community together, celebrating art, culture, and creativity each month.
6. Recognition and Appreciation: At the end of the season, we’ll celebrate your contributions with an end-of-season recognition, acknowledging your hard work in making the Art Walk a success.

Ready to lead the Art Walk? Apply today and help us create an unforgettable season of art, culture, and community!